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VOLUNTEER TODAY! Conference Planning Committees Please contact a Conference Chair to volunteer for any of the Conference Planning Committees: Linda Tran 301.594.0895, tranli@mail.nih.gov OR Candice Jones, 301.594.2317, jonesc6@od.nih.gov Finance
- Determine budget allowance overall (work with Conference Chair)
- Develop Excel sheet for tracking income and expenditures
Materials Committee
- Develops and prepares delivery of conference materials
- Prepares binders, handouts and all conference materials
- Consider if and where needed freebies/giveaways (coordinate with Sponsors Committee)
- Develop Program Brochure (works with Publicity)
Networking
- Develop strategies for formal and informal networking throughout the conference
- Develop opportunities for participant interactions
- Plan networking/social event at the close of conference (work with Arrangements)
Program
- Recommend conference date in coordination with Steering Committee and Arrangements
- Determine conference theme and logo (work with Publicity)
- Develop a list of potential speakers to include topics and contact information
- Obtain speaker bio’s (will need for program brochure)
- Determine seating and room arrangements (once speakers are chosen)
- Plans and manages the program
Conference Registration
- Develop registration form and plan system for tracking registrations, how paid, etc. (work with Treasurer)
- Communicates with registrants
- Prepare identification badges
- Manages Registration Table at the conference
Vendors/Exhibitors/Sponsors
- Obtain Vendors/Exhibitors/Sponsors to help offset conference costs.
- Obtain items for raffles and giveaways (work with Materials).
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